Very few companies in this country have “seen the light at the end at the tunnel” (discovered the benefits of sending documents electronically) and today they are sending their documents in a larger scale in an electronic format from one company to the other directly from one system to the other.
This has to be seen in the light that it is free to send an email with a document attached, while the cost of producing a document where you both have to print, envelope it, pay costs for postage or courier, is between Dhs12-14.
Yearly saving: Dhs2bn
Thereby do UAE Companies miss out the savings on several millions dirhams every year says Michael Beisner, General Manager from FormPipe Software Middle East which are leading within “Output Management” which means streamline a company’s outgoing and incoming business documents Michael Beisner explains:” if you alone are looking at the 50.000 biggest companies in the UAE” then they are probably yearly sending around 5.000 paper documents to other companies’ thereby 250 mio. documents. So if we assume that half of these documents – 125 mio. – Were send per mail instead – then there would be an annual saving of almost Dhs2bn!
An Output Management solution from FormPipe Software – called LaserNet – works in a way, that LaserNet receives a file from the Company´s ERP-system with documents that is to be printed. Instead for print these documents, they are automatically being converted to an electronically format such as PDF, XML etc and LaserNet deliver automatically in the right way to the right receiver.
Companies who use pre-printed stationary can at the same time can save cost for this and replace these hence LaserNet also has graphical functions, so the electronically documents will be send according to corporate identity (logos, addresses etc)
An out most reasonable investment
These permanent savings shall be seen in relation to an initial investment ranging from Dhs20.000 to Dhs200.000, depending on the size of the company and number of formats that need to be converted.
In most cases the initial investment is paid back within one year, this is shown from the more than 2000+ customers that we have worldwide.
The UAE is far behind the rest of the world, but the mindset is starting to change. We are starting to see initiatives from the Government and also some private hold companies on how they are setting “demands” to their customers on how to receive documents in new ways and formats. At the same time they are encouraging the interest of their customers and suppliers to work business-to-business.
Everyone should do an analysis on how they are handling their document communication today and go for a solution which can optimize their document communication, solve demands from the outside world; faster payment and ultimate save a lot of money day-by-day, year-by year.
Sunday, September 19- 2010 @ 11:28 UAE local time (GMT+4) Replication or redistribution in whole or in part is expressly prohibited without the prior written consent of Mediaquest FZ LLC.